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Privacy Policy Statement


This is the web site of The Cat Fanciers' Association, Inc. (CFA). CFA’s mailing address is 260 East Main Street, Alliance, OH 44601. Phone 330 - 680 - 4070. Fax 330 - 680 - 4633. Email: privacyofficer@cfa.org

About this Privacy Policy

This Privacy Policy has been developed to provide a clear and concise outline of how and when personal information is collected, disclosed, used, stored and otherwise handled by CFA. The Policy applies to personal data collected by any means and by any technology.

CFA respects your privacy and will protect your personal information in accordance with applicable data protection laws including the new EU General Data Protection Regulation 2016/679 (“GDPR”). In accordance with the rules set out under GDPR, CFA would like to provide you with the following information about how CFA handles personal information it receives.

CFA will:
- Protect your personal information and give you control over this information.
- Take measures to protect your information from hackers and data leaks.
- Implement a clear procedure for the collection and storage of personal information.
- Obtain the prior consent of CFA customers for the collection and use of personal information.
- Delete your personal information upon your request.

In protecting your personal information, CFA will follow the following principles:
- Legitimate and transparent data processing.
- Accuracy of collected data.
- Integrity and confidentiality.
- Clear, justified, well defined purpose for keeping data.
- Collect only the absolute minimum of data.
- Limit the duration of storage of personal information.

1. Processing of Personal Information and Consent 

Personal information is information from which an individual's identity may be ascertained. The nature of personal information collected by CFA through CFA’s web site generally comprises an individual's name and contact details (including address, phone, fax and e - mail). Cookies, server log information, location data, IP Address and other web - based behaviors such as your navigation behavior through all of CFA’s web - based properties are passively collected by CFA and are also considered personal information . 

 CFA collects information from you including, but not limited to, survey information, contest entry information, site registration, name and address, telephone number, fax number and payment information including credit card number and billing address.

CFA also collects other types of personal information from time to time including, among other things, credit information, only for purposes of online catalog sales, registration fees and other sales and services. 

CFA will not collect personal information unless it is necessary for CFA to perform one or more of its functions and activities and you consent. CFA will delete personal information when it is no longer required for such functions and activities. 

CFA will generally collect personal information from you directly. For example, CFA may collect personal information by telephone or letter, when you attend a function or event, request printed information or specific mailings, enter a competition, or provide a resume. Your consent is required to collect and keep this information in CFA’s database. CFA will correct or delete this information at any time upon your request. 

As used herein, “your consent” shall mean the affirmative act of giving your consent. Whenever your consent is given in the context of a written declaration which also concerns other matters, the request for consent shall be presented in a manner which is clearly distingu ishable from the other matters, in an intelligible and easily accessible form, using clear and plain language. You have the right to withdraw your consent at any time, but the withdrawal of your consent will not affect the lawfulness of any processing base d upon such consent before its withdrawal. It shall be as easy to withdraw as it is to give consent.

2. Use and Disclosure of Personal Information 

Personal information CFA collects may be shared with committees within CFA, where it will be kept strictly confidential and will only be disclosed on a need-to-know basis. CFA will generally use and disclose your personal information for the purposes for which the personal information was initially obtained. 

CFA may also use your personal information f or a purpose related to that for which the personal information was initially obtained if that other purpose would be within your reasonable expectations. Related purposes might include, but not necessarily be limited to, adding your name to a contact list , email notification or invitation list. 

CFA will not use or disclose your personal information for any other purposes unless:

a. required or authorized by law;

b. required in order to investigate any unlawful activity;

c. required by an enforcement bod y for investigative activities; or

d. necessary to prevent a serious and imminent threat to a person's life, health or safety, or to public health or safety. 

CFA will promptly inform you of such disclosure, unless prohibited.

3. Direct Marketing 

From time to time, CFA may use your personal information to identify activities which may be of interest to you and send you information regarding products available through CFA’s business partners. You may contact CFA’s Privacy Officer as provided below if you do not wish to receive direct marketing information, and CFA will take prompt action to ensure that you do not receive any further direct marketing information.

4. Ad Servers 

CFA may partner with or have special relationships with GDPR compliant ad server companies.

5. Personal Information Security

CFA is committed to keeping your personal information secure, and CFA will take all reasonable precautions to protect your personal information from unauthorized access, loss, misuse or alteration. 

Your personal information may be stored in hard copy documents, or electronically in CFA’s information systems and databases. 

CFA maintains physical security over its paper and electronic data storage, including locks and security systems. CFA also maintains computer and network security using passwords to control and restrict access to authorized CFA staff and consultants for approved purposes.

6a . Access to Personal Information (Not Applicable to EU Citizens)

You may request access to the personal information about you that CFA maintains. 

The procedure for obtaining access is as follows: 

a. All requests for access to your personal information must be made in writing and addressed to CFA’s Privacy Office privacyofficer@cfa.org ;

b. You must provide as much detail as possible regarding the business entity, department or person to whom you believe your personal information has been provided, and when it was provided. This will facilitate CFA’s processing of your request. CFA will acknowledge your request and, in most cases, access will be granted within 14 days. CFA will inform you it is unable to provide you with access to the information within 30 days of your request;

c. You will be asked to verify your identity;

d. An advance fee may apply to such request in the event that a request will be onerous or time consuming to respond to. Such fee will cover staff costs involved in locating and collating information and reproduction costs;

e. Depending on the circumstances, you may be forwarded the information by mail or email, or you may be required to personally inspect your records at the location where such records are stored; and

f. You will be given the opportunity to correct any inaccurate personal information. 

In some circumstances, CFA may not be in a position to provide access. Such circumstances include, but are not limited to:

a. providing access will have an unreasonable impact upon the privacy of other individuals;

b. denying access is required or authorized by law;

c. the request for access is frivolous;

d. legal proceedings involving such information are pending;

e. negotiations might be prejudiced by such access; or

f. access would reveal confidential information or a commercially sensitive decision making process. 

If CFA denies access to your personal information, it will provide you with a written explanation of its reasons for denying access.

6b . Access to Personal Information (Applicable to EU Citizens)

You may request access to the personal information about you that CFA maintains. 

The procedure for obtaining access is as follows: 

a. All requests for access to your personal information must be made in writing and addressed to CFA’s Privacy Office privacyofficer@cfa.org;

b. You will be asked to verify your identity;

c . Depending on the circumstances, you may be forwarded the information by mail or email, or you may be required to personally inspect your records at the location where such records are stored; and

d . You will be given the opportunity to correct any inaccurate personal information.

e. Your first request for access will not result in any fees, however subsequent requests will require a fee to be provided in advance before the request for access will be granted.

 f. You will be given the opportunity to delete some or all of your personal data. 

In some circumstances, CFA may not be in a position to provide access. Such circumstances include, but are not limited to:

a. providing access will have an unreasonable impact upon the privacy of other individuals;

b. denying access is required or authorized by law;

c . legal proceedings involving such information are pending; 

If CFA denies access to your personal information, it will provide you with a written explanation of its reasons for denying access.

7 . Changes to This Policy 

CFA may change this Policy at any time for any reason.

8 . Complaints 

If you believe that your privacy has been infringed, you are entitled to file a complaint with CFA. All complaints must be in writing and sent to CFA’s Privacy Officer by email to privacyofficer@cfa.org or by mail to the address below. CFA will inform you within 14 working days of receipt who will be responsible for managing your complaint. CFA will attempt to respond to the complaint within 30 working days. When this is not possible, CFA will inform you how long CFA anticipates it will be before CFA can respond to the complaint.

The Cat Fanciers’ Association, Inc.
Attention: Privacy Officer
260 East Main Street
Alliance, OH 44601

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